The details on Student Central will be used to print your degree/diploma certificate.  

 

 

 

 

 

24 July 2020

COMMUNIQUÉ FROM THE OFFICE OF THE REGISTRAR

E-CERTIFICATES: SOME COMMON ISSUES AND HOW TO RESOLVE THEM


Dear Graduates,

 

The issuing of E-CERTIFICATES refers.

 

We have noted a few common issues that are causing some problems, and include feedback or tips on how to proceed;

  1. Please open the website via Google Chrome

  2. Please ensure that you do not leave any space before and after your email address when trying to register (so don’t copy and paste it for example. Type it in with no spaces).

  3. Once registered, you will receive an email asking you to click a link to confirm.  THIS MUST BE DONE

  4. If you received a message that said  user account approval needed, please try and log in again.  Approval has now been given.

  5. If you believe you do not owe fees,  but your certificate isn’t showing – you need to direct your query to the fees office on the relevant campus (See A in the previous communique)- (your campus) fees@ukzn.ac.za.   Please DO NOT SEND these types of queries to this address (ecertificationadmin@ukzn.ac.za).  Student fees need to assist you first.  The certification admin team are not able to assist with fee queries and clearance.

  6. The Gateway/timed out error that was displayed at times has been resolved.

  7. A small number of graduates’  documents were unfortunately not published. The Software Engineers will be working on this later this evening. We suggest you try again on Monday.

Again, we deeply regret any inconvenience caused.

 

Issued by

Dr KE Cleland

Registrar (Acting)

 

For further assistance please refer to the Student user guide: UNI - User Guide - eCertification - Student Portal

For verification and third party user guide: UNI - User Guide - eCertification - 3rd Party Portal

-----------------------------------------------------------------------------------------------------------------------------

 



24 July 2020

COMMUNIQUÉ FROM THE OFFICE OF THE REGISTRAR

DIGITAL CERTIFICATES WEB - NOTICE TO THE APRIL 2020 GRADUATES


Dear Staff and Students,

 

We are pleased to inform you that the Digital Certificates Web is now live.  If you have not received an email from UKZN advising you to access your eCertificate, you may do so via ‘Google Chrome  https://e-certification.ukzn.ac.za wherein you will need to register. Once registered, you can log in and view your eCertificate as well as your eAcademic record providing you with remote access to view and share with a third party.

 

The link https://verification.ukzn.ac.za provides access to a third party to view and verify eCertificates.

 

The link https://verify.ukzn.ac.za is the QR code verification site.

  

Please note that your Degree/Diploma eCertificate WILL BE WITHHELD as a result of your indebtedness to the University in respect of outstanding fees, and/or library fines/books.

 

All queries to be directed to  eCertificationadmin@ukzn.ac.za

 

Your patience herein is much appreciated.

 

PLEASE TAKE NOTE OF THE FOLLOWING:

 

  1. All students that have fees outstanding will not be able to view their eCertificate

     

    Please note that once you have cleared the outstanding debt and upon emailing the Fees Office on your Campus (details below), your eCertificate will be released to you.

     

    Electronic payments and deposits can be made to the following bank account:

     

    Bank:                          Standard Bank

    Account No.:              05 308 1072

    Branch:                       04 54 26

    Reference No.:           Student Number (Mandatory)

     

    Please contact the Student Fees Office on your Campus on the email addresses listed below if you have any queries regarding the above,  send proof of payment, or if you have already met your financial obligations to the University.

     

    Edgewood:                 edgewoodfees@ukzn.ac.za

    Medical School:         medschfees@ukzn.ac.za

    Howard:                     howardfees@ukzn.ac.za

    PMB:                         pmbfees@ukzn.ac.za

    Westville:                  westvillefees@ukzn.ac.za

     

    Bursary and Loan queries should be directed to the Student Funding Office.

     

  2. All students that have library fines/books outstanding will not be able to view their eCertificate

     

    Electronic payments and deposits can be made to the following bank account:

    Bank:                          Standard Bank

    Branch Code:             045 426

    Account Number:      053 080 998

     

    Reference numbers should be used for payment. They must reflect on your receipt/proof of payment:

    Reference for library Fines: 2064 – 11857

    Reference for ILL fines: 5251 – 30352

    Reference for lost books and Admin Fee: 2076 – 30354

     

    Proof of payment to be emailed to the relevant contact person below:

    Howard Library:        Mr Omesh Jagarnath                     jagarnat@ukzn.ac.za

    Westville Library:       Mr Sipho Khumalo                      khumalos2@ukzn.ac.za

    Edgewood Library:   Mrs Sushiela Naidoo                     snaidoo@ukzn.ac.za

    Medical Library:        Ms Praba Naidoo                          naidoop11@ukzn.ac.za

    Pmb Library:              Mrs Celeste John                          johns@ukzn.ac.za  

     

 

Issued by

Dr KE Cleland

Registrar (Acting)

 

 

 --------------------------------------------------------------------------------------------------------------------------------------


 We wish to confirm that due to COVID-19, we are currently not able to provide hardcopies of degree certificates. We do not have staff on campus due to our mandated COVID-19 lock down regulations in the Country. We have, however, recently procured a digital certificates web system, and this is in the process of being ‘installed’ by our IT staff and the International partner we have contracted with. We are working towards a deadline date of July to go live with the eCertificate and eAcademic Record system from our various remote work stations.

 

As soon as we are in production, a communique will be issued and/or information will be posted on our website  http://graduations.ukzn.ac.za.  Please visit this website in July for the update.

 

In the interim, we can provide you with a letter of degree complete if needed for employment purposes.  Please email Student Records Studentrecords@ukzn.ac.za   The company/institution at which you intend to apply to can also contact us for further details.

 

If you have any fees as well as any outstanding library fines and/or books  outstanding your Degree/Diploma / eCertificate at the University of KwaZulu-Natal will regrettably be withheld as a result of your indebtedness to the University in respect of these fees.

Payment may be made by direct transfer to the following University Bank Account:

Bank: Standard Bank

Account No.: 05 308 1072

Branch: 04 54 26

Reference No.: Student Number (Mandatory)

 

Please contact the Student Fees Office at your Campus on the emails listed below if you have any queries regarding the above or if you have already met your financial obligations to the University.

Edgewood edgewoodfees@ukzn.ac.za

Medical School medschfees@ukzn.ac.za

Howard howardfees@ukzn.ac.za

PMB pmbfees@ukzn.ac.za

Westville westvillefees@ukzn.ac.za

 

For outstanding library fines and/or books please contact your College Office COLLEGE CONTACT NUMBERS 2020


 The 2020 April virtual graduation (including graduation programmes) is available at https://virtualgraduation.ukzn.ac.za/ 































































 































































 































































 All queries relating to the April 2020 graduation can be sent to april2020grad@ukzn.ac.za
































































Please ensure that this information is correct.  If not, please rectify with your School/College (contact details attached COLLEGE CONTACT NUMBERS 2020) before 20 March 2020.

 
 
COLLECTION OF GRADUATION CERTIFICATES (CURRENTLY NOT AVAILABLE DUE TO THE LOCKDOWN)
 
STUDENT RECORDS office, which is a University-wide office, is located on Second Floor, Admin Building, Westville Campus (Email: studentrecords@ukzn.ac.za)
In the case where graduation certificates have been withheld on account of outstanding matriculation exemption/fees/library books, collection of graduation certificates from the Student Records office is subject to receipt of proof of the required documentation, outstanding fees having been fully settled, and/or library book(s) returned. 































































 































































 































































































































Graduation certificates may be collected during the following times: 08:00–13:00 and 14:00-16:00 (weekdays) 































































 































































 



































































































































APRIL GRADUATION 2020


   

 

Graduation is one of the most important occasions in the University's academic calendar where students, both undergraduate and postgraduate, receive their hard-earned degrees and diplomas. Indeed, graduation marks the culmination of many years of personal sacrifice and hard work that have laid the foundation for successful and inspiring careers.

At graduation, Honorary Degrees are also conferred to distinguished individuals who have made significant contributions to society, both in South Africa and at a global level. In addition, University Fellowships are conferred on outstanding academics for research excellence as well as The Distinguished Teachers' Awards are presented to academics for teaching excellence.

*EACH GRADUAND WILL BE GIVEN A MAXIMUM OF 3 GUEST TICKETS*

*NO LATE COMERS WILL BE ADMITTED INTO THE HALL*

Information

  • What do I need to graduate?

    Students are encouraged to visit Student Central for purposes of checking and verifying the correctness of their biographical and registration information.  Degree/diploma certificates and graduation programmes are printed and posted, if necessary, using the information captured and stored in our database.

    Please ensure that your NAMES are correct and same as on your Identity Documents/Passport.

    Ensure that your record shows the correct QUALIFICATION.

    If either of these are incorrect or need to be amended, please contact your College URGENTLY and before 20 March 2020, for these to be updated.

    College Contact Details: ..

     

  • Where & when?



    The April Graduation ceremonies will take place on the 14th and 15th April 2020 at Olympia Hall, Royal Agricultural Society of Natal, Pietermaritzburg and 17th - 24th April 2020 at the Sports Centre, Westville Campus, Durban.   THIS HAS BEEN CANCELLED.

  • What to wear?

    The official academic dress must be worn for the ceremony, namely gown, hood and mortar board for the degree that will be conferred.

    Please note that the academic attire should be worn over formal clothing

    The academic attire can ONLY be purchased or hired from the official suppliers, HOUSE OF GRADUATES who will provide the correct attire for your qualification. 

     

    Graduation attire may be ordered in advance.  

    ORDER FORM FOR GRADUATION ATTIRE, CEREMONIES AT WESTVILLE CAMPUS

    ...

     

    PAYMENT AND COLLECTION PROCESS: 

    ...

     

    HOUSE OF GRADUATES will be at the Squash Courts, Sports Centre, Westville Campus

     

    House of Graduates contact information:

    Email:  ukzn@houseofgraduates.co.za

    Telephone: 031 301 8015/ 086 111 1455

    Whatsapp/ SMS: 076 675 7799

    Website: www.houseofgraduates.co.za

     

  • What to do on stage?

    1. Staff from the College or School Office will assist you in going onto the stage at the right time and will ensure that you leave your mortar board on your seat. Your hood should be draped by the neckband on the left arm, and your card held in readiness for handing to the Dean to announce your name. The Dean will hand the card back to you.
    2. The card will also be used as acknowledgment of receipt for your degree certificate. Please sign it and present it to the College or School Officers issuing degree certificates.
    3. Graduands proceed towards the Chancellor and kneel with your right knee upon the stool. The Chancellor will then confer the degree on you. A photograph will be taken on stage at the time of the capping, so please look up at the Photographer.
    4. Proceed to the Robing Officer and hand the hood to him/her. Then turn and face the congregation, so that your hood can be draped over your shoulders. A photograph will again be taken, so please look ahead at the Photographer.
    5. Leave the stage and go to the back of the hall and collect your certificate before returning to your seat. The College/School Officers will ask for your signed card when issuing certificates.
    6. Don your mortar board.
    7. Diplomates follow the same procedure, except that they do not kneel on the stool, since they are not capped, but proceed to the Deputy Vice-Chancellor and Head of College who will congratulate them by shaking their hands. 
  • Certificates and Transcripts

    In the case where graduation certificates have been withheld on account of outstanding matriculation exemption/fees/library books, collection of graduation certificates from the Student Records office  is subject to receipt of proof of the required documentation, outstanding fees having been fully settled, and/or library book(s) returned. Student Records office, which is a University-wide office, is located in Rooms  225 and 226, Administration Building, Westville Campus (Email: studentrecords@ukzn.ac.za)

     

    Graduation certificates may be collected during the following times: 08:00–13:00 and 14:00-16:00 (weekdays)

    All graduation certificates not collected by Graduates (excluding those withheld) will be posted, via registered post, after 31 July 2020.

  • Guests’ Tickets and Seating

    Unreserved seats are available for guests.  Due to limited seating-space inside the graduation hall, only 3 GUESTS per graduand may attend the ceremony. 

     

    Your seat card and guest tickets will be available for collection at the venue, from two hours prior to the commencement of graduation ceremony. The seat card will also be used as a receipt for your degree certificate; please sign it and have it ready for the collection of your certificate. Children under the age of twelve years will not be admitted.

     

    IMPORTANT NOTES – PLEASE READ CAREFULLY

    • No extra tickets are available (EACH GRADUAND WILL BE GIVEN A MAXIMUM OF 3 GUEST TICKETS)
    • Graduands and guests should be seated 20 minutes prior to the commencement of graduation ceremony
    • No late comers will be admitted
    • Children under the age of twelve years will not be admitted
    • Our graduation venues are gun-free zones.  No guns and other weapons are allowed
    • No unauthorized photographs to be taken during the ceremony
    • Smoking is not permitted in the hall
    • Cellphones to be switched off during the Graduation ceremonies
    • No food or drink may be brought into the hall


  • Parking

    In Durban parking for graduands and guests will be available at the soccer grounds, which is in close proximity of the Sports Centre, Westville Campus where the graduation ceremonies will take place.  No parking will be available at the Sports Centre.

     

     

    Should you have disabled guests kindly arrange with the security officers on duty at the Sports Centre to allow you to drive into the drop-off area to drop off such guests. You must then drive out of this area immediately to make way for other motorists and park in areas allocated for this purpose.

      

    In Pietermaritzburg parking for graduands and guests will be available at the Voortrekker High School Grounds (opposite the Royal Agricultural Showgrounds).

  • Order of Proceedings and Protocols

    1. The Chancellor will constitute the congregation.
    2. Welcome Address.
    3. Presentation of graduands and diplomates.
    4. The Chancellor will dissolve the congregation.
    5. The procession leaves the stage, followed by the graduates and 
      diplomates.
    6. Guests leave the venue.

    Graduation is a formal occasion at which many courtesies and traditions are observed and it has its own terminology. Graduands are those who are about to have a degree conferred on them, after which they are called graduatesDiplomates are those who are about to be, or have been, awarded a diploma. 

    Courtesy includes graduands, diplomates and their guests all being seated before the procession enters the venue and remaining in the venue throughout. Graduands, diplomates and guests (congregation) should rise when the procession enters the venue. No-one should resume their seat until the Chancellor signals to do so. When the ceremony is at an end, the congregation should rise again and remain standing until the procession has left the venue. The graduates and diplomates will join the procession two rows at a time, starting from the front two rows (the most senior degrees) until the most junior diplomates form the end of the procession. As a mark of respect, guests should not leave the venue until the last graduate has departed.

    PLEASE NOTE: Graduands, Diplomates and guests are not permitted to leave the Hall until all the formal proceedings for the graduation ceremony have been concluded and the academic procession has left the hall. 


  • Photographs and Videos

    The official Photographers appointed by the University for the April Graduation is:

     

    …. - located in the marque at the Sports Centre, Westville Campus 

    -who will take graduation photographs of each graduate during the ceremony;

    -or at the Photographer's marquee at the graduation venue. Studios will be set up where photographs can be taken before or after the ceremony.

                  

     

    Pre-orders of photographs (stage and family photographs) can be made via their respective websites:

     

    However you are under no obligation to order these photographs/DVDs.

    The contract you enter into is between you and the photographic studio. The University has no part in the contract.

     

    No unauthorised photographs to be taken during the ceremony. 

     

    Graduation 2020 DVD’s  will be available free for download on the website at: https://gradvideos.ukzn.ac.za/

    2020 DVD's will not be collected from Corporate Relations Division, unless you are purchasing a hard copy.

     

  • Quality Promotion & Assurance Graduate Opinion Survey

  • Keeping in Touch after Graduation

    Once you have completed your degree you become an "Alumnus" of the University. UKZN offers benefits and services to alumni, including access to campus facilities, finding a friend and alumni career portal. Visit our alumni website.

Comment on new design here | View the Promotion of Access to Information Act | View our Privacy Policy
All information 2009 University of KwaZulu-Natal. All rights reserved.